1. Use Technology to get organized
You cannot be your most productive if you are disorganized and surrounded by clutter. Get rid of those random piles of papers and sticky notes and use a simple electronic filing system. There are numerous software programs that can help you organize a wide array of customer and product particulars, allowing quick and easy access. Also, adopt a personal scheduling program that allows you to keep a calendar, to-do lists, work plans and a directory of contacts.
2. Group incoming messages
Constantly checking and answering your e-mail, voice mail, and other messages only interrupt your train of thought and hamper productivity, especially in jobs that require creative, innovative or strategic thinking.
3. Adopt a “one-touch” approach
Utilize the “Do, Delegate, Delete or File” principle for dealing with e-mails, letters, bills, text messages, voice messages, and other requests.
4. Drop time wasters
Much time is wasted on the job by procrastinating, doing “busy work,” visiting distracting websites (especially social media sites), attending unnecessary meetings, over-editing reports and interacting with chatty colleagues who are always gossiping or complaining.
5. Take frequent mini-breaks
Even the busiest people need to clear their mind and stretch their legs now and again. Periodically take a five to ten-minute breather away from your desk. Take a brisk walk outside if you can, do some stretching exercises or walk up and down the stairs a few times. Talk to someone you enjoy. Drink water. Eat a healthy snack like fresh fruits and vegetables. Briefly stepping away from your work will relax your body and rejuvenate your mind. In addition, you will be less frazzled when you return home in the evening.
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